The powers and duties of the officers and employees of the Company stem mainly from the Companies Act, 1956/2013 and the Memorandum & Articles of Association of the Company.

While discharging duties and responsibilities, officers and employees of the Company are complying with the applicable provisions of the all applicable statues and rules and regulations framed thereunder.

Since the Company is a Government Company registered under the provisions of the Companies Act, 1956, the powers and duties of its directors and conduct of its business is regulated by the provisions of the Companies Act, 1956, the Memorandum and Articles of Association of the Company and other enactment under various laws.

Being registered under the Companies Act, 1956, as per the Articles of Association of the Company, the powers to manage the affairs of the Company rest with the Board of Directors.

The powers exercisable by the Directors and employees of the Company are same as mentioned in the Delegation of Powers of Maharashtra State Electricity Distribution Company Ltd. (MSEDCL).

The decisions making process of the Company follows the following Channel:

Board of Directors -> Managing Director -> Employees

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Important Internal Rules, Regulations, Manuals and Records, which are used by the employees of the Company in discharge of their functions, are given below:

Matters pertaining to company affairs:

• • The Companies Act, 2013
  • Memorandum & Articles of Association
  • Decisions of the Board of Directors in the
  • Board Meetings as contained in the minute books
  • Decisions of the shareholders in the General Meetings as contained in the minute books

The circulars on various administrative, personnel, financial and other matters issued by MSEDCL are adopted from time to time.

Various categories of documents that are being held by the Company or under its control are given below:

1. Documents pertaining to Company Law and other laws

• Memorandum & Articles of Association Statutory Registers under the Companies Act, 2013.
• Statutory Registers under other applicable
• Acts and Rules & Regulations.
• Annual Reports
• Annual Returns
• Returns and forms filed with the Ministry of Corporate Affairs, etc.
• Documents pertaining to General Meetings
• Notices and Minutes Book of General Meetings of the shareholders, etc.

2. Documents pertaining Accounts:

• Books of Accounts
• Annual Report
• Documents pertaining to payment of Income Tax, Tax Deducted at Sources, etc.
• Vouchers, etc.

The Company is a commercial organization and policies formulated by it relate to its internal management. Hence, there is no requirement for consultation with the members of the public prior to formulation of its internal policies. All its policies are formulated in compliance with the provisions of all applicable statues, rules and regulations, etc.

(i) Board of Directors

The Management of the Company is vested with the Board of Directors. Click here for the names of Board of Directors.

The meetings of the Boards, Committees and other bodies are not open to the public or the minutes of such meetings are not made accessible for the public.

The meetings of the committees of the Board are not accessible to the public. Similarly, the agenda papers and minutes books of the meetings of the Board and committees of the Board are not open for inspection to public.

(ii) Committees of the Board of Directors

Audit Committee comprising of:

• Independent Director- Chairman
• Independent Director- Member
• Chairman & Managing Director, MSETCL -Member

Corporate Social Responsibility Committee comprising of:

• Independent Director- Chairman
• Independent Director- Member
• Chairman & Managing Director, MSETCL – Member

Nomination & Remuneration Committee comprising of:

• Independent Director- Chairman
• Independent Director- Member
• Chairman & Managing Director, MSETCL- Member

There is no employee recruited on permanent basis in the Company. Majority of the employees are the employees of subsidiary company(ies) who are working on additional charge basis. Few others are either deputed from subsidiary company(ies) or appointed on contract (i.e. fixed-term) basis.

The employees holding additional charge are paid charge allowance @1/10th of their basic pay. The employees working on deputation/contractual employees are paid salary and allowances such DA, HRA, Medical Benefit, CPF, etc. as per the Company’s rules.

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No subsidy programme is taken up under CSR.

No concession, permits or authorization was granted.

Annual Reports (contains information pertaining to financial performance)

Presently, the Company does not have any Library facility for general public.

The Company maintains a website www.msebindia.com. Interested persons can visit this website for desired information.

Any citizen of India who desires to obtain any information under the Right to Information Act, 2005 may make a request preferably in the application format in writing or through electronic means to the Public Information Officer.

Application Fee

In accordance to directive given in the Gazette notification issued by Department of Personnel & Training, Ministry of Personnel, Public Grievances and Pension, Govt. of India, vide no. 34012/8(s)/2005-Estt. (B) dated 16.09.2005, the application for obtaining information under sub-section (1) of section 6 must be accompanied by prescribed application fee payable at the local office where the application has been submitted. At present the application fee, which is subject to change from time to time, is as under:- Application fee: Rs 10/-

Mode of payment: By demand draft/banker’s cheque/Indian Postal Order

Persons who belong to BPL category are not required to pay any fee provided necessary documents are produced in support of their claim.

Additional fee

In case it is decided to provide the information, the Requester shall be informed of the additional fees, if any, required to be deposited by him/her for the information sought and information shall be furnished after the deposit of the fee by the Requester, as per the Act.

In accordance with directives given in the above mentioned Gazette notification dated 16/09/2005, for providing the information under sub-section 7, of the Act an additional fee shall be charged. At present, the applicable rates, which are subject to change from time to time, are given as under:-

1. For each page (in A-4 or A-3 size paper): 2/- per page
2. For a copy in larger size paper: Actual charge or cost price

Further, for providing the information under sub-section (5) of section of the Act, the fee shall be charged at the following rates:-

1. For information provided in diskette or floppy: 50/- per diskette or floppy

For information provided in printed form: At the price fixed for such publication or Rs. 2/- per page of photocopy for extracts from the publication The mode of payment of above mentioned additional fees shall be the same as application fee.

Appeal

In case the Requester who does not receive a decision within the time specified in sub- section (1) of clause (a) of sub-section (3) of section 7 of the Act or is aggrieved by decision of the Public Information Officer, as the case may be, may within thirty days from the expiry of such period from the receipt of such a decision, prefer an appeal to the Appellate Authority for redressal of the grievance.

Section 4(1)(c)

LIST OF ITEMS EXEMPTED (Confidential)

• Technical & Administrative Approvals
• Bids / Tender documents of third party
• Board and Sub-Committee Agenda &Minutes
• Performance Appraisal Forms of employees
• Vigilance Investigation Report
• Future Plans & Strategies
• Operational Manuals, Project Operational Parameters, Plant Operation Log- books & sheets
• FR, DPR & other studies
• Evaluation Reports
• Medical Report of the employees
• Opinions sought from advocates/consultants/other experts
• Nominations made by employee for PF, Gratuity,
• Information related to Research & Analysis
• Ongoing Contracts with Confidentiality Clauses
• Address/Phone of employees in any form
• Internal Audit Reports
• Any details of Security Arrangement
• Any matter which is sub-judice
• Offers

Section 4(1)(d)

To be provided by respective PIO as and when applied for.

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